14 Best Goal Setting and Goal-Tracking Apps for 2025: Real Experience from Someone Who’s Used Them
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Do you ever feel overwhelmed trying to reach your goals? You’re not alone. I know exactly how that feels. While working a busy full-time job, I also started my own online business. It wasn’t easy, but I found that using the right apps to track my goals made a huge difference.
I’ve spent the last year testing many goal-setting apps. I used them every day while balancing my regular job and my new business. This article isn’t just about what these apps claim they can do – it’s about how they actually helped me get things done.
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- Daily chats with your coach to stay on track
- Track goal performance in the app
- Work with a real person as your coach
- Friendly reminders and support when you need it
- Visualize your Goals Easily
- Track Progress and Frequently Review
- Filter Goals, Create Action Lists, Share and Collaborate
How to Set Goals When You’re Super Busy
Before I tell you about the apps, let me share what I learned about setting goals when you have a lot on your plate. Here are the four main things that really worked for me:
Set Specific Times for Different Goals
I learned that trying to do everything at once doesn’t work. Instead, I gave each goal its own time slot. For example, I worked on my online business early in the morning and focused on my regular job during normal work hours. This helped me stay focused and not burn out.
Break Big Goals into Tiny Tasks
Big goals can feel scary. I found that breaking them into small, 15-30 minute tasks made them much easier to handle. For instance, when I was creating my website, I broke it down into small tasks I could do during my lunch break. This way, I finished the whole website in three months without falling behind in my regular job.
Be Realistic About Time
It’s important to be honest about how much you can really do. I learned to set deadlines that made sense with my busy schedule. I also made sure to leave some extra time for unexpected work emergencies or new opportunities.
Stay Flexible
Plans often need to change, and that’s okay. I learned to adjust my goals when things got busy or new priorities came up. Being flexible helped me stay on track even when things didn’t go as planned.
How to Make Goal-Setting Apps Work for You
Through lots of trial and error, I found some simple ways to make these apps work even when you’re really busy:
Quick Morning Check (10 Minutes)
Every morning, I spend just 10 minutes looking at my goals and planning my day. This short check-in helps me stay focused on what’s important.
Group Similar Tasks Together
I found it helps to do similar tasks at the same time. For example, I write all my content – whether it’s for my job or my business – in one time block. This saves time and helps me stay focused.
Weekly Review (30 Minutes)
Every weekend, I take 30 minutes to look at how I’m doing and make changes if needed. This helps me catch problems early and stay on track.
Use Apps That Work Together
I pick apps that work well with the tools I already use. This saves me time because I don’t have to enter the same information in different places.
What I Actually Achieved
Here’s what these apps helped me do:
- Started and grew my online business in 6 months while keeping my full-time job
- Got 40% more done each day by organizing tasks better
- Completed 85% of my goals every three months
- Spent 60% less time switching between different tasks
Now, let’s look at each app and how it can help you reach your goals too.
The Best Goal-Setting Apps: My Real Experience Using Each One
1. Goalswon: Smart Goal Planning Made Easy
Goalswon uses AI to help you plan better goals and stay on track. It’s like having a smart assistant help you reach your goals.
What It Does Best:
- Helps you write clearer goals
- Suggests steps to reach your goals
- Learns what works best for you
- Sends smart reminders based on your habits
How I Used It: When planning goals for my online business, Goalswon helped me break them down into realistic steps. The app would look at my progress and suggest better ways to reach my goals, like moving harder tasks to times when I usually had more energy.
Real Example: I was struggling to find time to create content for my business. Goalswon analyzed when I was most productive and suggested I write content on Tuesday and Thursday mornings. This simple change helped me create twice as much content because I was working at my best times.
Best For: People who want smart help planning their goals and like getting suggestions based on their habits.
2. Goalscape: The Goal-Setting App That Makes Your Goals Visual
Goalscape helps you see your goals in a unique way – like a big circle with smaller circles inside it. Think of it as a map of everything you want to achieve.
What Makes Goalscape Special
See All Your Goals at Once
- Your main goal sits in the middle
- Smaller goals branch out around it
- Bigger pieces of the circle = more important goals
- You can spot what matters most right away
Make Your Goals Stand Out
- Use different colors for different types of goals
- Add icons to make goals easy to find
- Write notes to explain each goal
- Share your goal map with others
Watch Your Progress
- Goals change color as you complete them
- See how far you’ve come at a quick glance
- Track which goals need more work
- Notice when you’re making good progress
Focus on What’s Important
- Make important goals bigger in the circle
- Move goals around as your priorities change
- Easily see which goals need attention first
- Adjust your plan when things change
Real Example: When I used Goalscape for my online business, I put “Launch Business” in the center. Around it, I added circles for “Build Website,” “Create Content,” and “Find Customers.” I made “Find Customers” the biggest slice since it was most important. As I finished tasks, I could watch the goals change color, showing my progress.
Pick Goalscape if you:
- Like to see all your goals in a picture
- Want to quickly spot your most important goals
- Need to share your goals with others
- Prefer a visual way of planning
3. Griply: Your Personal Goal Coach in an App
Griply is like having a goal-setting coach in your pocket. It helps you turn big dreams into small, doable tasks.
What Makes Griply Special
Smart Goal Planning
- Helps you write clear, achievable goals
- Breaks big goals into smaller steps
- Shows your progress with simple charts
- Lets you track different types of goals (money saved, weight lost, tasks done)
Works for All Parts of Life
- Set goals for work, health, money, and more
- Use it on your phone or computer
- Get reminders when tasks are due
- See your goals right on your phone’s home screen
Tools to Stay Motivated
- Rate how happy you are in different areas of life
- Add pictures of what you want to achieve
- Write about your progress in a private journal
- Create a picture of your perfect future
I used Griply to manage my health goals alongside my business goals. I set a goal to exercise three times a week, and Griply helped me track my workouts. The app reminded me when it was time to exercise, and the progress charts showed how consistent I was being. Seeing my streak of completed workouts kept me motivated.
Pick Griply if you:
- Want help breaking down big goals into small steps
- Need reminders to stay on track
- Like tracking different types of progress
- Want to keep a private journal about your goals
4. Motion AI: Your Smart Schedule Organizer
Motion AI changed how I schedule my goal-related tasks by making my calendar work smarter.
What It Does Best:
- Automatically schedules your tasks
- Rearranges your calendar when things change
- Finds the best time for different types of work
- Protects time for your important goals
How I Used It: I let Motion AI manage my schedule while juggling my job and business. It would automatically find the best times for focused work and move tasks around when meetings came up.
Real Example: When I had a surprise client meeting come up, Motion AI automatically moved my business tasks to other free times that day. It knew I work best on creative tasks in the morning, so it kept those tasks in the morning hours and moved easier tasks to the afternoon.
Best For: People with busy schedules who want help finding time for their goals.
5. Todoist: The App That Helped Me Stay On Top of Everything
Todoist was like my second brain when I was juggling my job and new business. Here’s why I loved it:
What It Does Best:
- Lets you organize tasks into different projects
- Reminds you when things are due
- Works with email and Google Calendar
- Has a free version that’s really good
How I Used It: I created two main projects – one for my regular job and one for my online business. Every Sunday, I’d spend 15 minutes planning my week. I put my business tasks in the early morning slots and my work tasks during regular hours. The app would remind me when it was time to switch tasks.
Real Example: When I was building my website, I used Todoist to break down the project into small tasks. Each task took 20 minutes or less. I’d do one task during lunch break every day. Because the app synced with my work calendar, it would only remind me of website tasks when I was actually free.
Best For: People who have lots of different goals and need help staying organized. It’s especially good if you like checking things off lists!
6. ClickUp: Great for Big Projects
ClickUp helped me see the big picture while keeping track of small details. It’s more powerful than Todoist but still easy to use.
What It Does Best:
- Shows your goals in different ways (lists, boards, calendars)
- Lets you track time spent on tasks
- Has good tools for planning projects
- Works well with teams
How I Used It: I used ClickUp to plan out my entire online business launch. I could see all my goals on one screen and break them down into smaller steps. The time tracking feature helped me figure out how long tasks really took, which made planning easier.
Real Example: When I was creating my first online course, I used ClickUp to map out all the lessons. I could drag and drop lessons to change their order, track my recording progress, and see how much time I was spending on each part.
Best For: People working on big projects or those who like to see their goals mapped out visually.
7. Strides: Perfect for Building Better Habits
Strides helped me build the daily habits I needed to reach my bigger goals. It’s simpler than Todoist or ClickUp, but that’s what makes it great.
What It Does Best:
- Tracks daily habits
- Shows your progress with simple charts
- Lets you set different types of goals
- Reminds you to stick to your habits
How I Used It: I used Strides to build the habits I needed for my online business. I set goals like “write content for 30 minutes every morning” and “reach out to one potential customer every day.” The app would remind me and show me how well I was doing.
Real Example: I needed to post on social media regularly for my business. Strides helped me turn this into a daily habit. I set a goal to post one useful tip every day. After a month, I could see that I had posted 28 out of 30 days – much better than before!
Best For: People who want to build better habits or who need gentle reminders to stay on track.
8. Habitica: Makes Reaching Goals Feel Like a Game
If normal to-do lists bore you, Habitica might be just what you need. It turns your goals into a fun game.
What It Does Best:
- Makes reaching goals feel like playing a video game
- Gives you rewards for finishing tasks
- Lets you team up with other people
- Makes boring tasks more fun
How I Used It: When I needed to do repetitive tasks for my business, like updating spreadsheets, I used Habitica to make it more fun. Every time I finished a task, my character would get stronger and earn rewards. This made me actually want to do these boring but important jobs.
Real Example: I had to send follow-up emails to 100 potential customers. Instead of dreading it, I turned it into a Habitica quest. Each email I sent earned my character points. I ended up sending all the emails in two days because I was having fun with it!
Best For: People who love games or need extra motivation to do regular tasks.
9. Coach.me: Like Having a Personal Cheerleader
Coach.me combines goal tracking with support from other people who have similar goals.
What It Does Best:
- Connects you with others working on similar goals
- Gives you daily reminders
- Shows your progress over time
- Lets you get advice from people who’ve succeeded
How I Used It: When I was starting my online business, I joined a group of other new business owners. We would check in daily, share what we accomplished, and help each other solve problems.
Real Example: I was struggling to find time to work on my business. Through Coach.me, I connected with someone who had successfully started their business while working full-time. They suggested working for 30 minutes before breakfast, which turned out to be great advice!
Best For: People who do better when they have support from others and like being part of a community.
10. Trello: Makes Goal Planning Visual
Trello helps you see all your goals and tasks like sticky notes on a board.
What It Does Best:
- Shows your goals and tasks on boards
- Lets you move tasks around easily
- Adds due dates and checklists
- Works well for both big and small goals
How I Used It: I created different boards for my job and my business. On my business board, I had lists for “Ideas,” “Planning,” “Doing,” and “Done.” Moving tasks from one list to another helped me see my progress.
Real Example: When creating my first online course, I made a card for each lesson. I could drag them around to organize the course outline, add checklists for what each lesson needed, and move them to “Done” when finished. Seeing the “Done” list grow was very motivating!
Best For: People who like to see their goals and progress laid out visually.
11. Any.do: Perfect for Simple Goal Tracking
Any.do keeps things simple but still helps you get things done.
What It Does Best:
- Easy to use
- Has a clean, simple design
- Works well on phones
- Helps plan your day quickly
How I Used It: I used Any.do for quick daily planning. Each morning, the app would show me my tasks for the day and help me decide what to focus on.
Real Example: When juggling both my job and business tasks, I used Any.do’s “Plan my Day” feature every morning. It took just 2 minutes to sort through what needed to get done that day, making sure I didn’t miss anything important.
Best For: People who want a simple, quick way to track their goals without lots of extra features.
12. Evernote: Keeps All Your Goal Plans in One Place
While Evernote isn’t just for goals, it helped me plan and track them better than any regular notebook.
What It Does Best:
- Saves all your notes in one place
- Lets you add pictures and files to your notes
- Works on phones and computers
- Makes it easy to find old notes
How I Used It: I kept a different notebook for each big goal. In each notebook, I wrote down my plans, ideas, and progress. I could add pictures of things that inspired me, save helpful websites, and track what worked and what didn’t.
Real Example: When planning my business website, I used Evernote to save screenshots of websites I liked, write down color schemes, and keep track of content ideas. Having everything in one place made it much easier to stay organized.
Best For: People who like to write down their plans and keep detailed notes about their goals.
13. Microsoft To Do: Simple but Powerful
Sometimes the simplest tools work best. Microsoft To Do helped me keep track of my goals without getting complicated.
What It Does Best:
- Easy to use
- Works well with Outlook and other Microsoft tools
- Lets you make simple to-do lists
- Reminds you about important tasks
How I Used It: I used it mainly for my daily work tasks because it connected well with my work email. I could turn emails into tasks with one click and organize them by project.
Real Example: When I had to manage both client meetings for my regular job and customer calls for my business, I used Microsoft To Do to keep them straight. The app would show me all my tasks for the day in one simple list, making sure I didn’t miss anything important.
Best For: People who want a simple way to track goals, especially if they already use Microsoft tools at work.
14. Google Calendar: Not Just for Meetings
You might not think of Google Calendar as a goal-tracking app, but it became one of my most useful tools.
What It Does Best:
- Shows you how you spend your time
- Works with many other apps
- Sends helpful reminders
- Lets you block out time for your goals
How I Used It: I blocked out specific times for working on my business goals. For example, every morning from 6:00-7:00 AM was “business development time.” Having it on my calendar made it feel as important as any other meeting.
Real Example: When I needed to write content for my website, I set up repeating calendar blocks called “Writing Time” three times a week. Google Calendar would remind me 10 minutes before each session, and seeing these blocks as part of my schedule helped me stick to the plan.
Best For: People who like to plan their time carefully and need reminders to work on their goals.
How to Choose and Use the Right Goal-Tracking App
After trying all these apps, here’s what I learned about picking the right one for you:
Start Simple
- Begin with one app that looks easy to use
- Don’t try to use all the features at once
- Give yourself a week to learn how it works
Match the App to Your Style
If you:
- Like making lists → Try Todoist or Microsoft To Do
- Want something fun → Try Habitica
- Need to see the big picture → Try Trello or ClickUp
- Like working with others → Try Coach.me
Common Mistakes to Avoid
- Using too many apps at once
- Picking an app that’s too complicated for your needs
- Not using the reminders feature
- Trying to track too many goals at first
My Winning Combination
Here’s what worked best for me:
- Google Calendar for scheduling goal work time
- Todoist for daily tasks and small goals
- ClickUp for big project planning
- Strides for building new habits
Tips for Getting Started
- Pick one small goal to track first
- Set up your app during a quiet time
- Use reminders – they really help!
- Check your progress at least once a week
- Keep what works, change what doesn’t
Final Thoughts
The best goal-tracking app is the one you’ll actually use. Don’t worry about finding the “perfect” app – start with something simple and upgrade if you need to. Remember, these apps are just tools to help you reach your goals. The most important thing is to take action, even if it’s just small steps each day.
What worked for me might be different from what works for you. Try an app that matches your style, and give it a fair chance. If it’s not helping after a few weeks, try something else. The key is finding a system that helps you move forward without getting in your way.
From my experience balancing a full-time job with starting a business, I can tell you that using the right goal-tracking app makes a huge difference. It won’t do the work for you, but it will help you stay focused and motivated along the way.
